Employer : The Collegiate Trust

Apprenticeship Standard : Business Administration Level 3

Location : Honister Heights, Purley, CR8 1EX

Responsibilities

OVERALL RESPONSIBILITY

• To act as a first point of contact with the school for visitors, parents and others and to welcome them warmly to the school.
• To assist in the effective and efficient running of the school office.
• As this is a parent/community facing role a simple standard business attire is required which consists of a white shirt or blouse and a scarf (supplied)

DUTIES – ADMINISTRATIVE

1. Undertake general secretarial/receptionist duties – acting as first point of contact with the school, responding to enquiries and passing appropriate messages/information to staff.
2. Receive all visitors and deliveries, inform appropriate staff and ensure visitors sign into the school.
3. Support the administration of curriculum areas and the Senior Leadership Team with good, general word-processing skills and general secretarial help. Some help may be required for word-processing for other staff.
4. Support the management of formal, and informal communications in the school.
5. Assist with opening and distributing incoming mail and dispatch outgoing communications.
6. Collate, prepare, and distribute reports as required.
7. Collect student contributions for trips and activities and check the monies.
8. Assist in the general maintenance of records and data.
9. Maintain computer-based student records and profiles.

DUTIES – SUPPORTING STAFF

1. Support staff by the provision of general clerical work in the school.
2. Provide staff with student information as required.
3. Work with others in updating and producing the staff handbook(s), prospectuses, parent letters, etc.
4. Liaise with the Head of School to ensure all school documentation for public distribution is prepared to set deadlines and in the house style.
5. Assist staff with student profiles and references, and forward transfer information to the appropriate school(s).

DUTIES – SUPPORTING STUDENTS

1. Manage student sickness and welfare procedures.
2. Provide students with relevant information.
3. Provide for individual student welfare needs, monitor student sickness requirements and make arrangements with parents to collect sick students.
4. Deal with or report, to the nearest member of the teaching staff, incidents that are seen or reported regarding students’ welfare.
5. Set a good example in terms of personal presentation, attendance and punctuality.

Health and Safety

1. Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.
2. Co-operate with the employer on all matters to do with Health, Safety and Welfare.

Continuing Professional Development

1. With your Line Manager, take responsibility for personal professional development, keeping up-to-date with research and developments, which may lead to improvements in the day-to-day running of the school.
2. Undertake any necessary professional development as identified in the Development Plan taking full advantage of any relevant training and development available.
3. Undergo appropriate training to support the delivery of ‘specified work’ in order to develop skills for the post.

OTHER REQUIREMENTS

1. To promote and safeguard the welfare of children at the school.
2. To maintain confidentiality at all times.
3. To be aware of and adhere to all school policies and procedures.
4. To carry out any other duties as may be reasonably required by the Head of School and Executive Principal.
5. To work in support of the Development Plan.
6. To take time to read notices, keep to deadlines and carry out duties to the best of your ability.