
Office Apprentice
@The Collegiate Trust posted 3 weeks agoJob Detail
Job Description
Job Title: Office Apprentice
Employer : The Collegiate Trust
Apprenticeship Standard : Business Administration Level 3
Location : Honister Heights, Purley, CR8 1EX
Responsibilities
OVERALL RESPONSIBILITY
- To act as a first point of contact with the school for visitors, parents and others and to welcome them warmly to the school.
- To assist in the effective and efficient running of the school office.
- As this is a parent/community facing role a simple standard business attire is required which consists of a white shirt or blouse and a scarf (supplied)
DUTIES – ADMINISTRATIVE
- Undertake general secretarial/receptionist duties – acting as first point of contact with the school, responding to enquiries and passing appropriate messages/information to staff.
- Receive all visitors and deliveries, inform appropriate staff and ensure visitors sign into the school.
- Support the administration of curriculum areas and the Senior Leadership Team with good, general word-processing skills and general secretarial help. Some help may be required for word-processing for other staff.
- Support the management of formal, and informal communications in the school.
- Assist with opening and distributing incoming mail and dispatch outgoing communications.
- Collate, prepare, and distribute reports as required.
- Collect student contributions for trips and activities and check the monies.
- Assist in the general maintenance of records and data.
- Maintain computer-based student records and profiles.
DUTIES – SUPPORTING STAFF
- Support staff by the provision of general clerical work in the school.
- Provide staff with student information as required.
- Work with others in updating and producing the staff handbook(s), prospectuses, parent letters, etc.
- Liaise with the Head of School to ensure all school documentation for public distribution is prepared to set deadlines and in the house style.
- Assist staff with student profiles and references, and forward transfer information to the appropriate school(s).
DUTIES – SUPPORTING STUDENTS
- Manage student sickness and welfare procedures.
- Provide students with relevant information.
- Provide for individual student welfare needs, monitor student sickness requirements and make arrangements with parents to collect sick students.
- Deal with or report, to the nearest member of the teaching staff, incidents that are seen or reported regarding students’ welfare.
- Set a good example in terms of personal presentation, attendance and punctuality.
Health and Safety
- Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.
- Co-operate with the employer on all matters to do with Health, Safety and Welfare.
Continuing Professional Development
- With your Line Manager, take responsibility for personal professional development, keeping up-to-date with research and developments, which may lead to improvements in the day-to-day running of the school.
- Undertake any necessary professional development as identified in the Development Plan taking full advantage of any relevant training and development available.
- Undergo appropriate training to support the delivery of ‘specified work’ in order to develop skills for the post.
OTHER REQUIREMENTS
- To promote and safeguard the welfare of children at the school.
- To maintain confidentiality at all times.
- To be aware of and adhere to all school policies and procedures.
- To carry out any other duties as may be reasonably required by the Head of School and Executive Principal.
- To work in support of the Development Plan.
- To take time to read notices, keep to deadlines and carry out duties to the best of your ability.